Privacy Policy for TAG Foundation

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Effective Date: 2-6-2026

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1. Introduction

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TAG Foundation (“we”, “our”, “us”) is a nonprofit organization dedicated to building strong community networks and creating safe, supportive environments where children can grow, learn, and thrive.

We are committed to respecting and protecting the privacy of all individuals who interact with us, including children, parents or guardians, donors, volunteers, and community partners. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information in accordance with applicable Canadian privacy laws and best practices.

By accessing our website or participating in our programs, events, or services, you consent to the practices described in this policy.

 

2. Scope

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This policy applies to personal information collected by TAG Foundation through our website, programs, events, donations, volunteer activities, communications, and other interactions within Canada.

 

3. Definitions

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• Personal Information: Information about an identifiable individual, such as name, contact details, or other identifying data.

• Child / Minor: Any individual under the age of 18.

• Guardian: A parent or legal guardian responsible for a child.

 

4. Information We Collect

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We collect only the personal information necessary to carry out our mission and operations. This may include information you voluntarily provide when you:

• Register a child for a program or event.

• Make a donation.

• Apply to volunteer.

• Subscribe to communications or newsletters.

• Contact us with questions or feedback.

Information collected may include:

• Name, mailing address, email address, phone number.

• Donation details (amount, date, receipt information).

• Volunteer application details such as skills, availability, and references.

• Limited information about children participating in programs (with guardian consent).

TAG Foundation does not knowingly collect personal information from children without parental or guardian consent.

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5. How We Use Personal Information

 

We use personal information to:

• Deliver and manage programs, events, and services.

• Communicate with parents, guardians, donors, volunteers, and partners.

• Process donations and issue receipts where applicable.

• Coordinate and manage volunteer involvement.

• Ensure child safety, program integrity, and organizational accountability.

• Meet legal, regulatory, and insurance obligations.

 

6. Donations

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When you donate to TAG Foundation, we collect personal information necessary to process your donation, maintain accurate records, and issue donation acknowledgements or tax receipts where applicable.

Donations may be processed through secure third-party payment processors. TAG Foundation does not store full credit card or banking information on its systems. Third-party providers are required to protect personal information in accordance with their own privacy policies and applicable laws.

 

7. Volunteers

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Volunteer applicants may be asked to provide personal information including contact details, relevant experience, availability, and references.

Volunteer information is used solely for:

• Assessing suitability for volunteer roles.

• Assigning and coordinating volunteer activities.

• Supporting child safety and supervision requirements.

• Meeting insurance, legal, or safeguarding obligations.

Access to volunteer information is restricted to authorized personnel only.

 

8. Child Safety & Safeguarding

 

TAG Foundation is committed to providing safe environments for children and youth.

• Personal information relating to children is collected only with informed consent from a parent or legal guardian.

• Information about children is used strictly for program delivery, safety, and wellbeing purposes.

• Access to children’s personal information is limited to authorized staff and volunteers who require it to perform their duties.

• Volunteers and staff may be required to complete screening or background checks in accordance with safeguarding best practices and legal requirements.

• Any concerns regarding child safety, misuse of information, or safeguarding incidents are taken seriously and addressed promptly.

TAG Foundation will never sell, share, or use children’s personal information for marketing or unrelated purposes.

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9. Consent

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By providing personal information to TAG Foundation, you consent to its collection, use, and disclosure as described in this policy. Consent may be withdrawn at any time, subject to legal or operational requirements, by contacting us.

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10. Disclosure of Personal Information

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TAG Foundation does not sell or trade personal information. Information may be disclosed:

• To trusted service providers who assist with operations (e.g., payment processing, website hosting).

• Where required by law or legal process.

• To protect the safety, rights, or wellbeing of children, participants, volunteers, or the organization.

 

11. Cookies and Website Use

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Our website may use cookies or similar technologies to collect non-identifiable usage data to improve functionality and user experience. You may disable cookies through your browser settings.

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12. Safeguards

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We use reasonable administrative, technical, and physical safeguards to protect personal information against loss, theft, unauthorized access, disclosure, or misuse. Safeguards are appropriate to the sensitivity of the information collected.

 

13. Access and Correction

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Individuals may request access to personal information held by TAG Foundation and request corrections if information is inaccurate or incomplete. Requests should be submitted in writing.

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14. Retention of Information

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Personal information is retained only as long as necessary to fulfill its intended purpose and to comply with legal, regulatory, or insurance requirements.

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15. Changes to This Policy

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TAG Foundation may update this Privacy Policy from time to time. Updates will be posted on our website with a revised effective date.

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16. Contact Information

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For questions or concerns regarding privacy or safeguarding, please contact:

 

Privacy & Safeguarding Officer
TAG Foundation
703 Keewatin St Winnipeg, MB R2X 2S5

info@tagfoundation.com
204-298-4843